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BUS 2335 Verma

Why Editing is Important

The final paper or presentation is a representation of your work. Making sure that it is clear, organized, and free of errors will demonstrate your understanding of the topic and your skills in communicating your knowledge effectively.

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This is equally true for a university class as for a work project. How and what you convey may differ, but clarity, organization, and an error-free presentation is the minimum requirement for a positive impression.

Clarity and Organization

Clarity

Ask yourself, how does the reader understand the information I am writing about?

If the information is not clearly stated in your paper or presentation, your audience will not understand. Below are several key components to review for clarity:

  • Proper word choice
  • Correct grammar and syntax
  • Correct spelling
  • Clear language
  • Correct and proper punctuation

Keep in mind that the reader cannot read into what is not written and an audience cannot read your mind and intentions.

Organization

Related to clarity, the proper organization of how your ideas are presented will contributes to the clarity of your presentation or paper. The order that information is presented will either clarify the point or confuse the audience. Some suggestions for organizing your paper include:

  • Create an outline
  • Map concepts in a logical progression
  • Identify points that support each idea or argument and keep them together

The goal is for the ideas to flow throughout the paper in a manner that is logical for the reader and clarifies your thesis.

Editing Tips

Give yourself time to review your work carefully

–Keep in mind that it can take merely 2 minutes to read a page for content but more than an hour to review and rewrite one sentence
–Take time to distance yourself from your writing before proofreading

Read for logic, organization, and content

–Check that the structure of your paper is clear to the reader
–Confirm that the organization of your ideas contributes to your point
–Make sure all content is relevant and accurate

Proofread for errors

–Look for unnecessary words
–Look for mistakes, such as typos, wrong words, and punctuation
–Review list of references and citations for proper formatting, spelling, and errors

Proofreading Strategies

  • Work from a printed paper copy
  • Read out loud
  • Use a ruler or card to cover up lines
  • Highlight or mark every punctuation mark
  • Use the computer spell checker, but don't rely on it
  • Read backwards, one word at a time in reverse
  • Ask someone else to read your paper
  • Use search function
  • Know what mistakes you typically make and look for them
  • Proofread in blocks instead of in one sitting